Gibson Lane Complaint Procedure
Gibson Lane – a member of the Property Ombudsman Scheme and Propertymark – is committed to providing a professional service to all our clients and customers. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
We will, where appropriate, make reasonable adjustments for consumers who might be disadvantaged because of factors such as their age, infirmity, disability, lack of knowledge, lack of linguistic or numeracy ability, economic circumstances, bereavement or who do not speak English as a first language.
If you have a complaint, please put it in writing, including as much detail as possible. We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer to the Property Ombudsman for any redress-related complaint or Propertymark conduct and /or Membership rule breach complaint. to consider without our final viewpoint on the matter).
What will happen next?
- We will send you a written acknowledgement of your complaint within three working days of receiving it, enclosing a copy of our procedures.
- We will then investigate your complaint. This will normally be dealt with by the office manager, who will review your file and speak to the member of staff who dealt with you. A formal written outcome of our investigation will be sent to you within 15 working days of receipt of the original complaint.
- If, at this stage, you are still not satisfied, you should contact us again, and we will arrange for a separate review to take place by a senior member of staff.
- We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
- If you are still not satisfied with our final viewpoint (or more than 8 weeks have elapsed since the complaint was first made), you can request an independent review from The Property Ombudsman or Propertymark without charge.
The Property Ombudsman
Unit 159756, PO Box 7169, Poole, BH15 9EL01722 333 306 www.tpos.co.uk
Please note the following:
You will need to submit your complaint to The Property Ombudsman within 12 months from the date of our final viewpoint, including any evidence to support your case.
The Property Ombudsman requires that all complaints be addressed through this in-house complaint procedure before being submitted for an independent review.
Once in receipt of The Property Ombudsman review, you have 6 months in which to refer your complaint to Propertymark. For further details, please see the link here: https://www.propertymark.co.uk/professional-standards/complaints.html
We keep our complaint procedures under regular review; the last review was on 21/11/2025.
